1:34 AM
Moving is an endeavour dreaded by most enterprises, regardless of whether it is to serviced offices or a leasehold office. Nevertheless there are helpful suggestions to transform it into a less dreadful experience and reduce downtime. This short article discusses tips for a successful office relocation.
Planning and preparation are of the utmost importance. Those of you who like to-do-lists, this is your opportunity to dazzle! Start to write your lists well ahead of time: moving company options, what furniture and documents will be moved to the new location, obtain advice on the easy way to pack the office machines, notify contractors, and try to list the many other diverse tasks that need to be performed. There can not ever be enough planning.
The second most critical task is to designate one individual for handling all communications with contractors and movers as well as a back-up person. A single point-person is a major advantage for avoiding confusion and enabling better coordination.
Similarly, businesses should review the floor plans of the new office location and decide how offices will be distributed or whether workers can select their office rooms. Movers must know where the moving crates will be going. Workers must find their office computers and supplies in their future office when they come back to work to stop further downtime. In addition, companies should communicate early with workers what materials and furniture they are going to be taking with them to the new location, whether there will be time off, and the way to pack and label crates if the employees will be packing themselves.
Employees will appreciate a brief overview that gives them information and directions referring to the move, whether they'll be packing items themselves and how and whether they need to come to work the day shortly after the move. It helps to have staff pack items a few days before the move with everything packed and labeled on a Thursday. The movers pick up and deliver items on Friday and during the weekend so that staff can go to work on Monday. This way, workers take only 1 day off (Friday).
Good labeling cannot be emphasized enough! Crates, boxes and machines must be labeled appropriately for movers to place them in the right place at the new offices. Items that must be left in the old location also need to be labeled. There might be precise instructions for PCs and other technology items. Items must be numbered and lists made with short outlines of the things packed to help with reconciliation at the new offices.
Companies must also understand well their options when picking a moving company. The liability and insurance options must be studied to fully understand the implications in case an item is damaged in the move.
Moving is a stressful and eventful experience for staff. Many things can go wrong and it helps to be prepared for the unexpected. However , good planning, communication and coordination can help relieve some of the stress and frustration to ensure a successful office relocation.
Planning and preparation are of the utmost importance. Those of you who like to-do-lists, this is your opportunity to dazzle! Start to write your lists well ahead of time: moving company options, what furniture and documents will be moved to the new location, obtain advice on the easy way to pack the office machines, notify contractors, and try to list the many other diverse tasks that need to be performed. There can not ever be enough planning.
The second most critical task is to designate one individual for handling all communications with contractors and movers as well as a back-up person. A single point-person is a major advantage for avoiding confusion and enabling better coordination.
Similarly, businesses should review the floor plans of the new office location and decide how offices will be distributed or whether workers can select their office rooms. Movers must know where the moving crates will be going. Workers must find their office computers and supplies in their future office when they come back to work to stop further downtime. In addition, companies should communicate early with workers what materials and furniture they are going to be taking with them to the new location, whether there will be time off, and the way to pack and label crates if the employees will be packing themselves.
Employees will appreciate a brief overview that gives them information and directions referring to the move, whether they'll be packing items themselves and how and whether they need to come to work the day shortly after the move. It helps to have staff pack items a few days before the move with everything packed and labeled on a Thursday. The movers pick up and deliver items on Friday and during the weekend so that staff can go to work on Monday. This way, workers take only 1 day off (Friday).
Good labeling cannot be emphasized enough! Crates, boxes and machines must be labeled appropriately for movers to place them in the right place at the new offices. Items that must be left in the old location also need to be labeled. There might be precise instructions for PCs and other technology items. Items must be numbered and lists made with short outlines of the things packed to help with reconciliation at the new offices.
Companies must also understand well their options when picking a moving company. The liability and insurance options must be studied to fully understand the implications in case an item is damaged in the move.
Moving is a stressful and eventful experience for staff. Many things can go wrong and it helps to be prepared for the unexpected. However , good planning, communication and coordination can help relieve some of the stress and frustration to ensure a successful office relocation.
About the Author:
Tommy John writes broadly on a selection of business, travel and medical topics.Professionally controlled, The Office Providers deliver a free office search service to clients around the world including a variety of independent town and city guides
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